Meeting 2: Discussing the decision criteria
Email call for meeting (Written interaction)
SUBJECT LINE
Dear…
We would like to call a meeting for [date/time], in which we will discuss the issue of [issue] (agenda attached).
[CALL FOR ACTION] Please confirm your participation by return email by [DATE].
Looking forward to seeing you there.
Sincerely
[name]
[position]
[contact info]
Agenda attachment (Written interaction)
| Time | Subject | Participant |
| Welcome and review of agenda | [team leader] | |
| Presentation of criterion 1 | ||
| Comments regarding criterion 1 | ||
| Presentation of criterion 2 | ||
| Comments regarding criterion 2 | ||
| Presentation of criterion 3 | ||
| Comments regarding criterion 3 | ||
| Summary and next steps | [team leader] |
Meeting language (Written interaction)
Welcome and review of agenda
Good morning/afternoon, everyone.
If we are all here, let’s get started/start the meeting/begin.
We’re here today to … /Our main aim today is to …I’ve called this meeting in order to…
[name of participant], would you mind taking the minutes?
Have you all received a copy of the agenda?
There are X items on the agenda. First, … second, … third, … lastly,…
Can we take the points in this order?
[name of participant], can you please present the first criterion to us?
Presenting the criterion
The first/second/third criterion is…
In other words…/For example…/In the case of our issue…
Prompting comments (repeat x3)
Thank you, [name of participant]. Now I’d like to ask [name] to comment.
Making comments (repeat x3)
As I see it, this is a very…criterion. /In my opinion, this criterion…./It seems that this criterion
The reason is…
Summarizing
Thanks very much for your input today. It looks like we’ve covered the main items.
Before we close today’s meeting, let me just summarize the main points.
The first criterion is…and the main comment is…
The second criterion is…and the main comment is…
The third criterion is…and the main comment is…
Therefore, we’ll/won’t use this criterion as we consider solutions.
Planning for next time
Our next step will be to examine different options according to the criteria we’ve selected.
Thank you very much for your participation today.
Email with minutes of meeting (Written interaction)
SUBJECT LINE
Dear colleagues,
Please find attached our minutes of the meeting that took place on [date/time].
[CALL FOR ACTION]. Please review and reply to the open questions to me directly.
Best regards
[name]
[position]
[contact info]
Minutes of meeting attachment (Written interaction)
Minutes of meeting on [date/time] regarding [issue]:
| Subject | Participant | Main points |
| Welcome and review of agenda | ||
| Presentation of criterion 1 | ||
| Comments regarding criterion 1 | ||
| Presentation of criterion 2 | ||
| Comments regarding criterion 2 | ||
| Presentation of criterion 3 | ||
| Comments regarding criterion 3 | ||
| Summary and next steps |